With productivity levels dropping to their lowest in the UK since the 2008 recession, employers need to work out what productivity means to them. Research by PageGroup, revealed only 55% of UK office workers surveyed fully understood what productivity actually means.
Whatever your industry, understanding what it means to you as an employer or employee, andhow to improve and increase productivity, is the key to reaching full potential.
So, where do you start? Here are six reasons why you haven’t yet unlocked the productivity formula, and productivity tools to help you get there:
- Admin overload?
Daily admin tasks like emails, meetings, and day-to-day project management eat into work time. When asked for a breakdown of their typical working day, UK office workers said they spent 34% of their time on email or the phone, and 29% meeting deadlines and in meetings.
Prioritise project work ahead of admin
Communicate with management for advice about workload and responsibilities. Set aside time each day/week to tackle admin – and stick to it.
- Feeling the pressure?
Of the British office workers surveyed, 69% felt pressure from bosses to be more productive. Yet, if we’re failing to define why productivity is importantor how productivity is measured, how can we ease this pressure on employees?
Don’t underestimate the power of communication
Instead of self-analysing, work with management to map out goals, align expectations and prioritise deadlines. Services may be available to you through your employer such as anonymous telephone counselling services if you are feeling stressed.
- Too many distractions?
Loud music, working from home, emails and notifications… an environment centred on being online is full of potential distractions. A huge 78% of PageGroup’s survey respondents, admitted to wanting to be more productive than they are.
Write a list of how longtypical tasks take
Be mindful of these time frames when taking on work and managing deadlines. To improve concentration, find a quiet room or put headphones in, and try turning off Microsoft Outlook and other notifications.
- Drowning in data?
Data is useful when the right questions are asked. Analytics is intrinsic to success in marketing, sales, finance, technology jobs and more. But if actions aren’t taken from data findings, you’re just staring at a set of numbers.
Utilise digital tools to organise data
Whether that’s advanced Microsoft Excel or using expert SEO services to capture data, suggest a strategy and generate leads. Of the UK office workers surveyed, 72% believed access to new technology would improve their
- Lack of work-life balance?
Separate work and life outside of work as clearly as you can. An understanding between employer and employee about expectations e.g. to be online between 9AM and 5PM should be clear from the start. When asked whether they work outside of office hours, 92% of men and 79% of female UK office workers surveyed said yes.
Set some ground rules
Limit time spent on work outside of office hours, and if you’re working from home stick to a schedule like you would in the office. Relax, exercise and socialise to re-energise your brain and body.
- Too few tools?
When asked what would boost their productivity, 65% of UK office workers surveyed believed training and online tools would make a difference.
Do your research
Enquire about training opportunities available at work, internally or externally, and make suggestions to management if there aren’t any.Find outwhatonline tools and technologies are out there, that are relevant to your industry, and could cut time spent on certain tasks and, increase productivity.
The never-ending cycle of admin, projects, deadlines, ideas generation, meetings and more can be streamlined with the right processes, technology and communication in place to tackle everyday time consuming tasks and in turn, make us all more productive at work.